Copy machines are important in almost all organizations. A copy machine is used to copy documents that require circulation in an organization or within a business’ environment. Copy machines are very fast and convenient. They are convenient to use because all you have to do is turn on the machine, feed it with the document you want copied and specify the number of copies you want. A copy machine is also beneficial because it makes an exact copy of the original document without any omissions or additions. You can also adjust the size of the copy papers you want with modern day copy machines.
Copy machines offer great service to any organization and all they require are electricity and ink. Deciding on which copy machine to buy when faced with so many choices can be challenging. In this article, we look at some of the main factors you ought to consider when buying a copy machine.
The first factor you need to consider is your budget. Your budget will provide a baseline for comparison among different copy machines. Key issues you need to consider here are maintenance costs, toner costs and the number of copies you will have produced before your toner needs replacement. Before you purchase any copy machine, be sure to weigh the cost versus benefits of the machine.
Another important factor to consider when deciding on which copy machine to purchase is your business’ print volume The copies made per day in your organization are what will guide you when choosing the right copy machine. Getting an estimate of the number of copies you make on a monthly basis will help you find a copier that can handle your workload without needing constant toner changes.
Before you make a purchase, ensure that you consider the type of items you want to copy. A basic copy machine may not be able to copy large paper sizes and you should have this in mind when making your purchase. It is important that you ask about a machine’s copy per minute before you decide to buy it. Choose a copy machine with a high copy per minute if you would like to print large volumes of paper quickly.
It is advisable to go for a copy machine that can also perform other functions such as printing, scanning and faxing. Choose a multipurpose copy machine so as to save money as well as office space.